Title
Village Hall Door Replacement - Bid Award
History
The existing front doors at the Village Hall were installed when the building was built. The doors were constructed more as interior, not exterior doors. As such, during the winter months the doors do not shut with a proper seal and the interior of the Village Hall lobby becomes cold and drafty. In summer, the doors allow air conditioning to compete with the warm outside air through the same gaps.
On October 14, 2014, bids were received for the Village Hall door replacement. Two bids were submitted and the lowest qualified bidder was D. Kersey Construction Co. at a cost of $29,390.00. The project was subsequently delayed as it was identified as an issue because the Village Hall has a local landmark status. Consequently, any replacement or modifications to the building must either match exactly or closely match the original design. The original bid that was issued in early October of 2014 did not have the specifications that met this criteria. The bids were formally rejected by the Village Board to allow staff to reevaluate the specifications.
The Development Services Department completed a review and prepared proper specifications. The team assisted in evaluating the many designs that were submitted when the project was re-bid.
Staff recommends that the company D. Kersey be awarded the project. D. Kersey is able to build and install the doors at the same cost as the original bid, while maintaining the historical design.
On September 21, 2015, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this job are budgeted in the Building Maintenance Capital account 010-1700-470100 in the amount of $50,000.00.
Recommended Action/Motion
I move to approve D. Kersey Construction Co. for the Village Hall Door Replacement Bid Award at a cost not to exceed $29,390.00.