Title/Name/Summary
Rock Salt Purchase - Proposal
History
The 2025 Fiscal Year Budget includes funds for the purchase of rock salt for snow fighting operations through the early months of January, February, and March, while also providing salt for any end of year events in November and December.
Rock salt has traditionally been purchased utilizing the State of Illinois Rock Salt Joint Purchasing program. The State solicits interest in this program mid-year across Illinois municipalities. Larger participation should result in better competitive pricing, but factors such as weather, salt availability, contractor availability, and fuel prices play a part. The 2025 contract includes three hundred forty-six (346) statewide participants.
The Village is committed to purchasing two thousand five hundred (2,500) tons of rock salt, with the understanding that a minimum of 80% is required per the contract. An additional 20% may be purchased at the contract price. Any additional rock salt above this amount is negotiable. The State contract price is $62.98 per ton.
Typically, Staff seeks Board approval for salt purchases in November of the previous year, but due to the amount of salt already on hand and the mild 2023-2024 winter, Staff held off on the request.
Over the past thirty-three (33) years, the average usage of salt is 4,175 tons of rock salt. It is staff’s recommendation to utilize the State of Illinois Rock Salt Purchasing Contract 24-414CMS-BOSS4-P-71007 with Morton Salt, Inc. of Chicago, Illinois, for the purchase of up to 120%, or three thousand (3,000) tons, of rock salt.
Financial Impact
Funding for this purchase is available in account 1008020-462600.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in the State of Illinois Rock Salt Joint Purchasing Contract 24-416CMS-BOSS4-P-71007 and authorize the purchase and delivery of three thousand (3,000) tons of rock salt at $62.98 per t...
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