Title
Turf Mowing - Contract Extension
History
On November 1, 2007, formal bids were opened for a three-year contract to perform turf mowing for the ponds, rights of way, parks and Metra Stations within the Village. Being the lowest bidder, Mid America Tree & Landscape, Inc. of Mokena, Illinois, was awarded mowing contracts for 2008, 2009 and 2010. A three (3) year contract extension, holding 2010 pricing was approved for 2011, 2012 and 2013. Mid America has been the Village’s mowing contractor since 1999 and has successfully bid in 1999, 2000, 2001, 2005 and 2008. In spite of standard inflationary increases, Mid-America has offered an unprecedented contract extension, affording the Village a potential 0% increase through 2016; thus freezing their 2010 contract cost for three (3) additional years. Mid-America’s current contract with the Village ends December of 2013.
Mid America has continued to excel at mowing the approximately 800 acres weekly (500 acres for Parks and 300 acres for Public Works). Mid-America has offered to hold their current pricing of $19.75 per acre for three additional years (2014 through 2016). Parks and Public Works mutually agree that Mid America has consistently performed to expectations and agree that extending this multi-year contract provides a value-added benefit to the Village. When last bid, Mid America was more than ten percent (10%) lower than the next bidder.
On October 21, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are budgeted annually within Parks (010-4003-443510), Metra (026-0000-443100), Pool (283-4005-4443100) and Public Works (031-6007-443510 and 010-5002-443510) for this work.
Recommended Action/Motion
I move to approve waiving the bid process and approve extending the contract for turf mowing from Mid America Tree and Landscape, Inc. of Mokena, Illinois, fo...
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