Title/Name/Summary
Orland Park Public - Village Newsletter Bid Award
History
The “Orland Park Public” is the village’s printed newsletter that was first created nearly 30 years ago. Delivered quarterly to all homes and businesses in the village, the newsletter includes information from all of the village departments.
Bids were opened in the Village Clerk's Office for the printed version of the “Orland Park Public” village newsletter on February 24, 2012 at 10:30 a.m. The total bid price was based on 27,000 newsletters per quarter for a total of 108,000 newsletters annually and per 1,000 additional copies.
Four area printers submitted bids for the next three years, including Hagg Press of Elgin; Mignone Communications, Inc. of Huntington, Indiana; Rutledge Printing Company of Orland Park and United Graphics, Inc. of Mattoon.
Hagg Press was the lowest bidder with an annual price of $25,079.00 for four editions in 2012; $25,455.00 for four editions in 2013 and $25,837.00 for four editions in 2014.
Staff recommends awarding the printing of the “Orland Park Public” village newsletter to Hagg Press of Elgin. Hagg Press was the village’s last printer for the “Orland Park Public” and provides exceptional service.
On March 5, 2012, this item was reviewed and approved by the Technology, Communication & Community Engagement Committee and referred to the Board for approval.
Financial Impact
Funds for the printing of the newsletter were budgeted for FY 2012 at $33,000.
Recommended Action/Motion
I move to approve accepting the bid from Hagg Press for the Orland Park Public Newsletter for three years with an annual price not to exceed $25,079.00 for four editions in 2012; $25,455.00 for four editions in 2013 and $25,837.00 for four editions in 2014.