Title
Preliminary Approval of Special Events for FY 2012
History
The Chilly Willie Chili Challenge has traditionally taken place in January and the Chefs’ Auction event has been held each year in February. Because of the timing, reservations and arrangements need to be made to produce the events during this fiscal year. For Chilly Willie, the forms for sanctioning the event are due in at this time. Hosting Chilly Willie as a sanctioned event draws chili cooks from all over the country which makes for a more interesting fare. For the Chef's Auction, reservations and invitations need to be finalized in the fall for the winter event. Marketing for both events will begin in November.
Staff is seeking preliminary approval of Chilly Willie Chili Challenge and the Chef's Auction to be included in the FY 2012 budget. These events were included in the FY 2011 budget.
- In FY 2011, the Chilly Willie Chili Challenge revenue was $3,496.00 and expenses were $2,999.07. Profits from this event went to Orland Park Open Lands.
- In FY 2011, the Chefs’ Auction revenue was $9,942.00 and expenses were $2,568.02. Proceeds after expenses of $7,373.98 were donated to the American Cancer Society for Breast Cancer Research, in addition to $10,700.00 raised at the live auction.
On October 3, 2011, this item was reviewed and approved by the Parks & Recreation Committee and referred to the Board for approval.
Financial Impact
Approximately $3,000 in expenses for Chilly Willie and $2,600 in expenses for the Chef's Auction in 2012. These events are subject to final approval by the Village Board of Trustees with the FY2012 Budget.
Recommended Action/Motion
I move to approve allowing staff to begin preparations for the 2012 Chilly Willie Chili Challenge and the 2012 Chefs’ Auction for Breast Cancer Research.