Title
Annual Purchase of Bulk Ready-Mix Concrete - Proposals
History
As part of the Public Works restoration/repair program, we purchase bulk ready-mix concrete material from suppliers in our general area. Several factors impact our decision on selecting a concrete vendor. These same factors make the bidding process ineffective. Critical factors include the vendor’s proximity of their plant to the Village; the vendor’s ability to work around our pour schedules; surcharges (wait times, deliveries to more than a single site, fuel, etc.) and increased costs for ordering less than a full truck (short load). Our past experience with various vendors provides some unique insight on selecting a reliable vendor.
Over the last several years we have worked primarily with two nearby concrete vendors: Ozinga Ready Mix Concrete, Inc. of Mokena, IL and Wille Brothers Company of Oak Forest, IL. For the 2016 construction season, Ozinga has submitted a price of $112.00 per cubic yard (4000 psi concrete) and Willie Brothers' price is $119.00 per cubic yard (4000 psi concrete). Ozinga has committed to meeting our needs for the 2016 construction season within the timeframe that we require. As such, it is staff’s recommendation to accept the proposal from Ozinga Ready Mix Concrete, Inc.
Our annual budget for bulk concrete materials is spread over three accounts depending on restoration purpose and totals $30,000.
On April 4, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funding is available in three separate accounts (010-5002-462900), (031-6002-462900) and (031-6007-462900).
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve accepting the proposal from Ozinga Ready Mix Concrete, Inc. of Mokena, IL for bulk Ready-Mix Concrete for FY2016 for a cost not to exceed the total amount in the Board approved budget.