Title
Avaya Phone System Maintenance - Contract Approval
History
The Village’s phone system consists of two Avaya S8500 Enterprise Communications Servers (ECS), four Avaya Media Gateways and the Avaya Modular Messaging voice mail system. In September 2006, the Village Board awarded the current maintenance agreement to Avaya for a three-year period. This contract expired on September 23, 2010.
Approval is requested for the award of a three-year contract in the amount of $60,925.68 to Avaya Inc. for the maintenance of the Village’s phone system and voice mail system. Maintenance fees are to be paid on a monthly basis in the amount of $1,692.38.
On October 4, 2010, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE OCTOBER 4, 2010, FINANCE COMMITTEE PACKET.
Financial Impact
The cost to the Village for the three-year contract will not exceed $60,925.68. This represents a decrease of $39,198 over the three-year contract that expired at the end of September. Funds are budgeted in the amount of $34,778 in account number 010-1101-499-43.61 for FY10.
Recommended Action/Motion
I move to approve awarding a three year contract in the amount of $60,925.68 to Avaya Inc. for maintenance of the Village’s phone and voice mail systems and authorize the Village Manager to execute the agreement.