Title
Replacement Vehicle - Bid Award
History
The 2015 Fiscal Year Budget has a Board approved line item for the purchase of one (1) replacement van for the Building Maintenance Division. This is a rebid of the one ton extended length cargo van that had no bidders in April of this year due to the manufacturer’s production schedule. Legal notice was provided in the Daily SouthTown newspaper on Thursday, July 9, 2015. Four (4) sealed bids were opened by the Village Clerk’s Office on Thursday, July 23, 2015. Upon review of the bid documents the lowest bidder, Advantage Chevrolet of Hodgkins, Illinois ($34,589.00) was determined after consultation with legal counsel to be non-conforming and therefore rejected. Ray Chevrolet of Fox Lake, Illinois, was the lowest responsive bidder who met all of the specifications as written.
Therefore, staff recommends the purchase of one (1) 2016 Chevrolet Express 3500 Cargo Van with aftermarket equipment at a cost not to exceed $34,916.00. That is $10,084.00 under the allocated budgeted amount. Ray Chevrolet can deliver the van 120 days after receipt of order.
On August 3, 2015, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds are available in Account # 010-5006-470200 for the purchase of one (1) replacement van for the Building Maintenance division.
Recommended Action/Motion
I move to approve to accept the bid for one (1) 2016 Chevrolet Express 3500 with aftermarket equipment to Ray Chevrolet of Fox Lake, Illinois, in an amount not to exceed $34,916.00.