Title
Avaya Telephone System Maintenance - Approve Purchase
History
The MIS Division has included funds in the 2015 budget for Avaya telephone system support and maintenance. The Village phone system is a hybrid of voice over IP (VoIP) and digital phone circuits. The main server is located in the Police station with a backup unit located in the Recreation Administration building. Public Works and the Sportsplex have smaller servers to handle calls.
The existing system is from 1999 and is outdated. An upgrade was performed in 2007 with new servers and software being implemented. Staff plans to engage with a telephone systems consultant to explore upgrade or replacement options for fiscal year 2016, as many of the components of the existing system are at end of life.
Staff is recommending purchasing Avaya maintenance for 2015. Billing for Avaya maintenance is performed on a monthly basis.
On February 2, 2015, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
Funds have been budgeted in 2015 fiscal year from Avaya Phone System maintenance.
Recommended Action/Motion
I move to approve the purchase of Avaya Telephone System Maintenance from Avaya Inc., of New York, New York, in an amount not to exceed $27,143.