Title
Purchase and Installation of the Cultural Arts Center Dance Floor - Proposal
History
The Village’s Cultural Arts Center hosts a number of public and private events including dance classes. The existing dance room flooring has been heavily used throughout the years. The flooring in the Cultural Arts Center dance room is in desperate need of replacement. Seasonal expansion and contraction due to moisture has created tripping/safety issues for users of the space. Temporary solutions have previously been attempted and have also created their own hazards. Staff enlisted the assistance of StudioGC to provide expert guidance in the evaluation and replacement recommendations.
With StudioGC’s assistance, estimates were received from Floors Incorporated of Woodstock, IL for $21,724.00, and Haldeman - Homme, INC. of Lombard, IL for $48,672.00. A third quote was received from Kiefer Specialty Flooring of Lindenhurst, IL but it did not meet the specification and lacked sufficient clarity to present.
Staff recommends that the proposal from Floors Incorporated of Woodstock, IL be accepted for the purchase and installation of new flooring in the Cultural Arts Center dance room. Additionally, to minimize the future impact of moisture it is recommended to use specialized moisture suppression primer/adhesive at an additional cost of $4,380, bringing the total cost of the project to $21,724.00.
On September 6, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds to complete this project are available in account 010-1700-443100.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve the proposal from Floors Incorporated of Woodstock, IL for the purchase and installation of the Cultural Arts Center Dance Floor at a cost not to exceed $21,724.