Title
2025 Facilities Preventative Maintenance – Change Order #3
History
On July 5, 2022, the Village Board authorized a contract with Midwest Mechanical Group, LLC via ITB 22-037 for Building Mechanical System Preventative Maintenance and Repairs (see 2022-0501).
For FY2025, the Village Board approved budget in GL account 1008010-443200 included $250,000.00 for “Facilities Preventative Maintenance Contract”, which includes funds for Midwest Mechanical’s contracted monthly preventative maintenance and repairs plus any additional costs that occur, as the extent of mechanical repairs and service call outs vary from year to year.
As of September 5, 2025, $109,520.76 of Midwest Mechanical’s $138,585.60 contract amount for 2025 has been spent, largely due to unexpected HVAC repairs at the Franklin Loebe Center (FLC), Police Department, Village Hall, Centennial Park Aquatic Center (CPAC), and Orland Park Health & Fitness Center (OPHFC), resulting in an allocated balance of $29,064.84 for the remainder of the year. This amount will not cover the monthly preventative maintenance obligation and therefore must be increased. As such, Public Works projects the following additional funds to cover the balance of the year added to the contract as summarized below:
Monthly PM Service: $9,342/month x 5 months (August – December) = $46,710.00
Additional Maintenance Repairs (est.) = $7,000.00/month x 5 months = $35,000.00
Total = $81,710.00
PO Balance = $29,064.84
Additional Funds Requested = $52,645.16
Financial Impact
Additional funds are available for this change order in Public Works account 1008010-443200.
Recommended Action/Motion
I move to approve Change Order #3 and Contract Addendum D to the Village’s existing Facilities Preventative Maintenance contract dated July 5, 2022, with Midwest Mechanical Group LLC, to increase the total not to exceed contract amount for FY 2025 by $52,645.16 to $191,230.76;
AND
Authorize the Village Manager to execute all rela...
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