Title/Name/Summary
Public Works Spoils Contract Amendment - Contract Change Order
History
The Public Works Department annually contracts out spoils removal from the 108th Avenue Bulk Storage Facility. The spoils are generated throughout the course of the year from water main breaks, utility repairs, and concrete repair work. The spoils are divided up into three (3) categories: concrete, asphalt, and dirt which consists of clay and topsoil.
Earlier this year, proposals were sought to mobilize equipment onsite to load and haul out the various materials. Three (3) companies submitted proposals for this work: Matthuis Trucking, Inc. of Mokena, IL, Airy’s, Inc. of Joliet, IL, and Utility Transport Service of Markham, IL. Matthuis Trucking, Inc. was the lowest proposer, and was originally awarded a contract in the amount of $24,000.00. The contract number is 2022056.
Over the past few months, the spoils have increased as repair work has accelerated over the summer months along with an occasional water main break. In anticipation of water main breaks increasing over the winter months, taking a proactive approach to lessen the volume of materials at the yard is planned so that there is capacity until the spring. Staff sought proposals for a second round of spoils removal, and the same three (3) companies provided bids once again. Matthuis Trucking, Inc. of Joliet, IL was the lowest bidder at $350.00/load. The amount budgeted for this round is $24,000.00.
Financial Impact
Funding is available in 1008020-442990, 5008160-442990, and 5008170-442990 for this project to be completed in 2022.
Recommended Action/Motion
I move to approve the proposal from Matthuis Trucking, Inc. dated September 20, 2022, for three-hundred-fifty (350) dollars per load for a cost not to exceed $24,000.00;
AND
Authorize the Village Manager to execute a change order with Matthuis Trucking, Inc. for spoils removal from the 108th Avenue Bulk Storage Facility, subject to Village attorney r...
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