Title
ITB 25-042 - Public Works Optimization Project - Bid Group 1 - Bid Rejection
History
On October 22, 2025, the Village issued Invitation to Bid (ITB) 25-042 - Public Works Optimization Project - Bid Group 1, requesting bids from qualified general contractors for the construction of a new salt storage building and related items, including the relocation of an existing brine maker and tanks to the new salt building, paving of surrounding area to blend existing pavement to new salt building elevations, procurement of a backup generator, and associated utility work using Motor Fuel Tax (MFT) funds.
During the six (6) week bidding period, eighty (80) firms downloaded partial or complete bid packages. However, because this project is funded by MFT funds, it must comply with Illinois Department of Transportation (IDOT) bidding requirements. These requirements stipulate that both the Prime Contractor and all subcontractors must be IDOT pre-qualified, and the Prime Contractor must self-perform at least 51% of the work. These restrictions significantly limited the pool of prospective bidders, as reflected in the low attendance at the November 3, 2025, pre-bid meeting.
ITB 25-042 was opened on December 2, 2025, at which point no firms had submitted a bid.
Due to an insufficient number of bids received, staff recommends rejecting the ITB. Public Works staff will re-issue the solicitation shortly, with less stringent IDOT requirements, as permitted by IDOT, to expand the pool of eligible contractors and encourage greater participation.
Financial Impact
None.
Recommended Action/Motion
I move to reject ITB 25-042 - Public Works Optimization Project - Bid Group 1.