Title
Annual Village-owned Traffic Signal Maintenance - Proposal
History
The Public Works Department contracts out the preventative maintenance for the thirteen (13) Village-owned traffic control signal systems.
The Village has traditionally utilized the same contractor that performs this work for the State of Illinois and Cook County as part of their bid procedure.
The contractor selected by the State and County for their signal work again this year is Meade Electric Company, Inc. of McCook, Illinois. Meade has performed this work for the Village for many years. In 2013, Meade submitted a proposal for maintenance in the amount of $145 each per month. They have maintained this rate since 2013 and have again agreed to hold this price through 2016. At this time, staff recommends exercising the option to extend the term of the contract for another year. This proposal provides the same timeframe and agreement that the State and County recently entered into with Meade. The cost of repairs due to damage or failure is above and beyond the scope of this proposal and is determined on a case by case basis.
On March 7, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The 2016 Fiscal Year Budget has $25,000 in account 010-5002-443700 for the maintenance and repair of traffic signals.
Recommended Action/Motion
I move to approve waiving the bid process for this service;
And
Approve accepting the proposal from Meade Electric Company, Inc. of McCook, Illinois, for traffic signal maintenance for the thirteen (13) Village-owned traffic signals at a cost not to exceed the Board approved budgeted amount for 2016.