Title
Day of Show Production - RFP 25-014 -Bid Award
History
RFP 25-014 Day of Show Production (attached) was issued February 27, 2025, to solicit proposals from qualified and experienced vendors to provide concert production advance services and day of show concert production, hospitality and backstage security services for the Centennial Park West Concert Series and the Taste of Orland Park.
The Scope of Work (attached) includes identifying and negotiating all advance arrangements, and day of show production, oversight, coordination and supervision of Artist hospitality, ground transportation, stage production, identifying and arranging for backline services, stage/backstage security and stagehands, stage manager, runner and run of show consistent with the Scope of Work.
The attached the Bid Compliance Summary sheet for RFP #25-014 shows full details of the single proposal received based on projected needs for the three Centennial Park West Concerts and the three-day Taste of Orland Park for 2025, 2026, and 2027.
A lump sum summary of this proposal is shown below.
Rech Entertainment
2025: $84,319.60
2026: $86,869.60
2027: $89,402.20
The projected expenses are based on worst case staffing scenarios which are dictated by Artist riders. The actual staffing levels and cost could be greater or less than the projected quantity and cost detailed on the Compliance Summary Sheet.
Rech Entertainment possesses the expertise, relationships and staff to successfully provide these services. Rech Entertainment provided similar services for the Centennial Park West Concert Series and Taste of Orland Park in 2024.
Staff seeks Board approval to enter into a three-year service contract with Rech Entertainment to provide gate entry/exit services for the Fourth of July, Centennial Park West Concerts and Taste of Orland Park in 2025, 2026, and 2027, at a cost of $84,319.60 for 2025, $86,869.60 for 2026, and $89,402.20 in 2027, for a total not to exceed of $260,591.40.
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