Title
Special Event Gate Staffing
History
On April 7, 2025, the Village Board approved entering into a Professional Services Agreement with the Autus Group, dba at Property First as the qualified responsive proposal for RFP #25-011 Special Events Gate Staffing to provide special events staff for Village special events for three years at a cost of $44,954 plus a contingency of $10,000 for 2025, $46,280 plus a contingency of $10,000 for 2026 and $47,585 plus a contingency of $10,000 in 2027 for a total not to exceed of $168,819.20.
Property First is unable to provide the required insurance documents to enter into the Professional Services Agreement with the Village. As such, staff are rescinding the award to Property First and seek to enter into a three-year agreement with Premium Event Staffing for special event gate staffing for the Village's Independence Day Celebration, The Centennial park West Concert Series and the Taste of Orland Park.
The Scope of Work (attached) outlined in RFP #25-011 (attached) includes managing attendee event entry through metal detectors or by the use of metal detector wands, searching bags, purses, strollers, wagon, chairs/chair bags, coolers and all other personal belongings; and enforcing gate rules as provided by the Village of Orland Park.
The attached Bid Compliance Summary sheet for RFP #25-011 shows full details of the proposals received based on projected staffing needs for the Fourth of July, three Centennial Park West Concerts and the three-day Taste of Orland Park for 2025, 2026 and 2027.
Premium Event staffing's Unit Price Sheet included incorrect formulas. This has been corrected as shown on the amended unit price sheet dated June 11, 2025.
A summary of Premium Event Staffing proposal is summarized below.
2025: $79,352.00
2026: $79,352.00
2027: $83,672.00
Additional gate staffing as requested:
2025: $42/hr. per person
2026: $42/hr. per person
2027: $45/hr. per person
Plus a lump sum travel fee of $20 for each y...
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