Title
2013-2014 Road Salt Joint Purchasing Requisition - Renewal
History
For many years, the Village of Orland Park has participated in the State Joint Purchasing Program of the Illinois Department of Central Management Services (CMS) in an effort to acquire the best price for road salt. At this time of the year, the State of Illinois requires us to renew our option to participate in this annual procurement bid process for next winter’s road salt (2013-2014). In doing so, we must complete and submit the Illinois Joint Purchasing Requisition indicating both the tonnage and amount anticipated to be budgeted for our 2013-2014 road salt requirements.
After the State completes their bid process, we will be notified by CMS of the successful vendor and their delivered contract price per ton. Following the adoption of the Fiscal Year 2014 Budget, we will return to Committee and Board for approval of the vendor and funding required for our 2013-2014 salt purchase.
Yearly, the Illinois Department of Central Management Services sends their Joint Purchasing Requisition close to the required deadline submission date necessitating last minute actions in order to meet this deadline. Therefore, on March 18, 2013, at 6:00 p.m. this item went to the Public Works and Engineering Committee for review prior to being sent at 7:00 p.m. to the Board of Trustees for approval.
Financial Impact
Public Works anticipates budgeting $325,000 for the purchase of road salt for the 2013-2014 winter season.
Recommended Action/Motion
I move to approve authorizing the Village Manager to renew and execute the Illinois Joint Purchasing Requisition with the Illinois Department of Central Management Services for road salt for the 2013-2014 winter season.