Title
Special Event Gate Staffing - RFP 25-011 - Bid Award
History
RFP 25-011 (attached) was issued March 7, 2025, to solicit proposals from qualified and experienced vendor to provide special event gate staff to manage attendee entrance/exits at the Village's Independence Day Celebration, the Centennial Park West Concert Series and the Taste of Orland Park for 2025, 2026, and 2027.
The Scope of Work (attached) includes managing attendee event entry through metal detectors or by the use of metal detector wands, searching bags, purses, strollers, wagon, chairs/chair bags, coolers and all other personal belongings; and enforcing gate rules as provided by the Village of Orland Park.
The Bid Compliance Summary Sheet (attached) for RFP 25-011 shows full details of each of two proposals received based on projected staffing needs for the Village's Independence Day, three Centennial Park West Concerts and the three-day Taste of Orland Park for 2025, 2026, and 2027.
A summary total for these events for each vendor is summarized below.
Premium Event Staffing
2025: $79,352.00
2026: $159,180.00
2027: $167,280.00
Additional gate staffing as requested:
2025: $42/hr. per person
2026: $42/hr. per person
2027: $45/hr. per person
Travel: $20
Additional supervisory staff as requested:
2025: $52/hr. per person
2026: $42/hr. per person
2027: $55/hr. per person
Property First
2025: $44,954.00
2026: $46,280.00
2027: $47,585.00
Additional gate staffing as requested:
2025: $27/hr. per person
2026: $28/hr. per person
2027: $29/hr. per person
Additional supervisory staff as requested:
2025: $34/hr. per person
2026: $35/hr. per person
2027: $36/hr. per person
Property First is a full-service facility services company headquartered in Hazel Crest. Services include landscape maintenance and design, snow and ice control, commercial tree care, custodial maintenance and security services. Property First employs 25 full-time employees and 75+ seasonal staff.
Property Services provid...
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