Title
2011 Holiday Decorations
History
Bright Ideas has provided the installation, maintenance, takedown and storage of all village-owned holiday displays at the Village Hall, along Ravinia Avenue, and at Centennial Park since 2001. In addition, Bright Ideas provides the animated lights and music on the trees along Fun Drive at no cost to the village. In 2009, Bright Ideas replaced all of the lighted snowflakes along LaGrange Road at no cost to the village. Bright Ideas staff members are on-site for the Mayor’s Annual Tree Lighting to work with Village staff to make sure all displays are turned on and in working order. All of the decorations are stored at Bright Ideas. The 2010 contract covered services for the 2010/2011 holiday season, including storage through setup in 2011.
Staff has been researching other companies in anticipation of a new bid for the installation, maintenance, storage, set up and take down services for the decorations the Village owns. Some companies will not take-on products that they did not sell to the customer. Other companies will sell the products but do not provide the other services. Downtown Decorations, Inc. out of Syracuse, NY could provide these services through a subcontractor, but emphasized that their availability would begin in 2012.
If a new contractor were to be chosen, logistical details would have to be worked out as to when one contract ends and the new one begins to deal with the removal from storage and the transfer of decorations to a new contractor (including trouble-shooting for the season).
An inventory list of the decorations and maintenance needed and an addendum to Bright Ideas’ 2007 contract is attached. Due to the timing an complication in logistics, staff recommends waiving the bids and accepting a proposal from Bright Ideas for the 2011/12 holiday season.
On October 3, 2011, this item was reviewed and approved by the Parks & Recreation Committee and referred to the Board for approval.
Financ...
Click here for full text