Title
Recreation and Parks Program Guide Printing - Request for Proposal
History
On April 28, 2011 proposals were submitted and reviewed by staff for the printing of three seasonal Recreation and Parks Department program guides. Five proposals were received with the lowest qualifying quote from Mignone Communications, Inc. of Huntington, IN.
The figures proposed are per edition based on three seasonal brochures per year for 28,000 copies per season. The proposal included an option to renew the contract for two additional years under the discretion of the Village based on product and service.
After review of pricing, samples and reference checks, staff recommends accepting the proposal from Mignone Communications, Inc. for the 2012 brochure series, and the option to renew the contract based on yearly performance for two additional years.
BACKGROUND INFORMATION PREVIOUSLY PROVIDED AS PART OF THE COMMITTEE PACKET.
On May 16, 2011, this item was reviewed and approved by the Parks, Recreation and Environmental Initiatives Committee and recommended to the Board for approval.
Financial Impact
The costs will come out of account #283-4001-451-6020.The amount budgeted for brochure printing is $62,000.
Recommended Action/Motion
I move to approve accepting the proposal for the 2012 program guide series printing from Mignone Communications, Inc. in the amount not to exceed $62,000; and
Approve renewing the contract based on yearly performance for two additional years at a cost not to exceed the budgeted amount.