Title
Fire System Services Maintenance Agreement (2025-2028)
History
Public Works is required to perform annual fire extinguishers, alarms, and sprinkler tests for thirty-two (32) facilities throughout the Village. Over the past three (3) years, Reliable Fire Equipment, Affiliated Customer Service, and Cintas Corporation have completed the individual tasks for a total cost between $56,384.58 and $57,300.76.
The Village has been able to identify a joint purchasing cooperative program, Omnia Partners, providing a competitive pricing option. Midwest Mechanical, who participate in the Omnia Partners cooperative program (Omnia Contract # 159053) subsequently provided a proposal for Fire System Services Maintenance Agreement, which include annual inspections of Village fire extinguishers, alarms, and sprinklers for three (3) years (roughly April 2025 through April 2028).
A summary of the proposal submitted by Midwest Mechanical, which is based on Omnia Partners Contract #159053, is provided below:
Fire System Services Proposal
2025-2026: $53,525.00
2026-2027: $56,670.00
2027-2028: $59,500.00
TOTAL: $169,695.00
Based on price comparison of the past three (3) years that are higher in cost, and company qualifications, staff recommends approving the proposal from Midwest Mechanical Group, Inc. for $169,695.00 for Fire System Services Maintenance Agreement (2025-2028). A 10% contingency per year is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $186,664.50.
Financial Impact
Funding for Fire System Services Maintenance is part of the Village’s annual budget process. For FY2025, funding in the amount of $70,000.00 was budgeted for fire system maintenance in accounts 1008010-442810, 2008010-442810, 3108000-442810, 5500000-442810, and 7100000-442810.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process i...
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