Title/Name/Summary
IBM ISeries System Replacement - Contract Award
History
Included in the FY 2007-08 budget is $102,000 to replace the IBM ISeries (AS/400) computer system. The IBM ISeries system, purchased in 2001, has reached the end of its usefulness. The processor is obsolete and hardware upgrades are no longer available. The system does not have the capacity to install a new version of the operating system, which is required in order to keep the H.T.E. application software at a current and supportable release.
The proposed new system, an IBM i5 server, will have 300% more storage, a faster, high-capacity tape drive and a substantial increase in processor speed. The two tapes drive form the current system will be ported to the new system to have the capability of reading tapes from our backup archives. The new system components and uninterruptible power supply will be rack-mounted which will save on floor space.
A Request For Proposals (RFP) was issued on October 8, 2008 and legal notice was published in the Daily Southtown newspaper. In addition, the RFP was sent to five IBM business partners that have either provided equipment and services to the Village in the past, or expressed an interest in this project.
Proposals were due on October 22, 2007 and only one proposal was received from Sirius Computer Solutions. Their proposal provides the Village with a substantial 30% discount on the hardware, and competitive pricing for professional services. Although this is the only proposal we received, Sirius Computer Solutions was low bid and awarded the contract for purchase of the IBM ISeries in 2001.
Financial Impact
Total amount budgeted for replacement is $102,000. This expenditure is $24,319 under the requested budget amount.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve accepting the proposal from Sirius Computer Solution for the IBM i5 Server and migration services in an amount not to exceed $77,68...
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