Title
Elevator Maintenance at Village Buildings Contract
History
The Franklin Loebe Center, Village Hall, Cultural Arts Center, and Sportsplex have elevators that require an annual maintenance agreement. For the past several years Otis Elevators has supplied the service for Franklin Loebe Center ($4,963.90 annually), Cultural Arts Center ($4,679.51 annually), and Village Hall ($4,963.90 annually). Thyssenkrupp Elevator Corporation supplied the service for Sportsplex ($3,570.60 annually). The contract with Otis Elevator commits us to a minimum of 5 years with no early termination clause. The current contract with Otis expires in 2015; and after researching the U.S. Communities Program suppliers it has been determined that Kone, Inc. will supply the maintenance contracts at $150/month ($1800/yr) with a 4% maximum annual increase, for an initial 5-year agreement with annual renewal thereafter. Kone, Inc. has positive references and only requires an initial 5 year term.
The Otis contract expires in January, 2015 for Cultural Center, and November, 2015 for Franklin Loebe Center and Village Hall. We are not currently under contract with Thyssenkrupp for the Sportsplex. The fee is paid quarterly in advance through December 2014. Changing to this contract with Kone and US Communities will produce a savings of over $10,000 annually.
On Monday, November 17, 2014, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
The funds will come from the Elevator Maintenance accounts 283-4001-442920, $3600, 010-1700-442920, $1800, and 283-4007-442920, $1800.
Recommended Action/Motion
I move approve waiving the bid process;
And
To approve the execution of the US Communities contract for Kone, Inc. for elevator maintenance at the amount of $1800 annually per elevator, with a 4% maximum annual increase, for an initial 5 year term with annual renewal thereafter. ...
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