Title
ATS Internet Portal System - Contract Approval
History
In the fiscal year 2010 budget the number of full-time employees has been decreased by almost 10% due to reduction in force, unfilled vacancies, and retirement incentives. These reductions have lead to savings; however in many cases it leaves the same amount of work to be done with less people to do it. Staff must look for ways of reducing the costs of services that we provide and find new ways to do business by creating operating efficiencies.
Staff has identified certain payroll reporting functions where our processes could be improved and made more efficient. Offering electronic presentment of employee W2’s, 1099R’s and direct deposit paystubs is one such area where a substantial savings in time and efficiency could benefit the Village.
The attached proposal from American Technology Solutions is an online Pay Stub and W-2 service that is a secure easy-to-use web-based solution that provides employees with 24 hour access to their direct deposit pay stubs, 1099R’s and W-2s from anywhere and at anytime. Highlights of the ATS service are:
· Provide employees web-based online access from their home and office
· Save time by eliminating manual document preparation and mail distribution.
· Reduce costs by eliminating postage, forms, envelopes and administrative time
· Save staff time by not having to resolve lost pay stub or W-2 issues.
· ATS works well with our Sungard HTE payroll software to streamline the paystub and W2 delivery process.
· Full compliance with IRS regulations for employees to consent to receive their W2’s electronically
Once approved by the Village board, staff will implement this service for tax year 2009 W2’s and 1099R’s which are due to employees in January, and begin offering online access for direct deposit paystubs in March, 2010.
On December 14, 2009, thisitem was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
A br...
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