Title
Centennial Park Aquatic Center Deck Furniture ITB #25-025
History
The Centennial Park Aquatic Center (CPAC) maintains over 300 Marina Adjustable Sling chaise lounges and approximately 40 upright chairs of similar style for use at CPAC. To avoid large-scale replacements in a single year, CPAC has implemented an annual replacement program budgeting $30,000 for chair replacements in 2025.
Invitation to Bid (ITB) #25-025 (attached) was issued on March 28, 2025, to solicit proposals for Marina Adjustable Sling chaise lounge chairs to replace worn/broken chairs for CPAC. The bid closed on April 11, 2025. It was downloaded by 21 companies. One bid was received from Cache Furniture, LLC (attached).
Cache Furniture, LLC submitted a bid of $4,606 per case of 14 chairs each equating to a per-chair cost of $329. Shipping is $480.80 per case bringing the total per case to $5,086.80, or $363.34 per chair. This represents a modest increase from the 2024 per-chair cost of $331.14.
While chairs may be purchased individually instead of in full cases, the cost rises significantly to $417.08 per chair with shipping.
Staff seeks approval to purchase five cases (70 chairs) at a total product cost of $23,030, plus a shipping cost of $2,404, for a not to exceed of $25,434.
Financial Impact
Funds in the amount of $30,000 are budgeted in 2009300-460180 for this purchase.
Recommended Action/Motion
I move to authorize the approval and execution of a vendor contract for goods to be entered into with the lowest cost, qualified and responsive bidder, Cache Furniture of Orland Park, IL for ITB #25-025 Centennial Park Aquatic Center Deck Furniture for a total not-to-exceed contract price of $25,434.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.