Title
Special Recreation Christmas Dinner Dance
History
The Annual Special Recreation Christmas Dinner Dance will be held on December 8, 2017 at Riviera Country Club in Orland Park. This event has been held for the past 18 years and is well attended by Orland Park's Special Recreation participants, as well as invited nearby Special Recreation agencies. Based on prior experience, we anticipate 250 - 300 people will be in attendance at this event.
The dinner dance is funded through the registration fees of those who attend. The Village pays for 15-20 employees to staff the event. These employees attend the event to assist our participants as we would for other Special Recreation Programs.
Payment to Riviera Country Club consists of an initial deposit of $500, a 30-day deposit of $750, a 60-day deposit of $750, and the remaining cost is due 21 days prior to the event date. The total estimated cost will not exceed $8,250 as the maximum capacity of the banquet room is 300.
On February 20, 2017, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
This item has been budgeted for and offsetting revenue will come from registration fees Expenditure Account #283-4008-490100.
Recommended Action/Motion
I move to approve payment to Riviera Country Club for a deposit of $500, 30-day deposit of $750, 60-day deposit of $750, and the remaining cost due 21 days prior to the event date and to make the appropriate payment both for staff and registrants for the event not to exceed a total of $8,250.