Title
Microsoft Enterprise Agreement Software Licensing Renewal Change Order
History
On July 7, 2025, the Village Board approved a three (3) year Microsoft Enterprise Agreement purchased through Dell Enterprise for an annual cost of $273,129.24 for a total three-year cost of $819,387.72. Since the Board approval, the cost has increased by $8,656.40 per year or $ 25,969.20 for the three-year contract. The increase is due to rate increases from the time the quote was generated and the time that the quote was approved and an agreement was authorized and an increase in software licenses to support the Village, specifically Planner in addition to Project Plan.
Financial Impact
The annual contract amount remains below the budgeted amount.
Recommended Action/Motion
I move to approve change Order #1, for the Dell Technologies using Omnia Partners contract C000001019611 for renewal of three-year Microsoft Enterprise Agreement for an annual increase of $8,656.40 for a total annual cost of $281,785.64 and a three-year increase of $25,969.20 for a total three-year cost of $845,356.92;
AND
Authorize the Village Manager to execute all related contracts and change orders, subject to Village attorney review.