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File #: 2021-0488    Version: 0 Name: McGinnis Slough Multi-Use Path Preliminary Engineering (Phase I) Contract Award
Type: MOTION Status: PASSED
File created: 6/30/2021 In control: Board of Trustees
On agenda: 7/6/2021 Final action: 7/6/2021
Title: /Name/Summary McGinnis Slough Multi-Use Path Preliminary Engineering (Phase I) Contract Award
Attachments: 1. Baxter & Woodman Contract, 2. Baxter & Woodman RFP, 3. ERA Cost Proposal, 4. ERA Technical Proposal, 5. TranSystems, 6. Ciorba RFP, 7. Informal RFP Tabulation, 8. Contract - Signed, 9. Change Order #1, 10. Addendum A, 11. Baxter & Woodman - CO #2 for McGinnis Slough Multi-Use Path Phase l, 12. Baxter & Woodman - Addendum B for McGinnis Slough Multi-Use Path Phase l
Title/Name/Summary
McGinnis Slough Multi-Use Path Preliminary Engineering (Phase I) Contract Award

History
A Request for Proposals (RFP) was issued to the seven (7) pre-qualified consulting firms for Preliminary Engineering (Phase I) Services. These seven (7) engineering firms were pre-qualified by the Village in 2020 for a multi-use path related design services through RFQ 20-015. Four (4) firms responded to the RFP. Out of all the respondents to the RFP, Baxter and Woodman, Inc. (B&W) is recommended by staff for contract award. The proposal from B&W was a strong proposal as it addressed the project challenges. The following are important aspects of B&W’s proposal:

- Minimize environmental and wetland impacts;
- Safety of major trail crossings at Will-Cook Road and Wolf Road;
- Public involvement and communication;
- Project team experience; and
- Coordination with major stakeholders such as Commonwealth Edison, Cook County Forest Preserve District, Illinois Department of Transportation, and other government agencies.

B&W's proposal offers the lowest total not-to-exceed fee. Because the McGinnis Slough bike path is located immediately adjacent to the slough, staff believes that the preliminary design is expected to deal with challenges related to wetland areas, ComEd easements, construction access and other unknown conditions in its path. The experience and skill of the proposed B&W team will be a help for the project in dealing with environmental sensitivity of the slough and minimizing impacts during the design process.

Below is a cost breakdown of the received proposals:

Baxter & Woodman
Proposed Fee: $149,907.00
Proposed Man Hours: 1,248.00
Average Hourly Rate: $120.12


Engineering Resource Associates

Proposed Fee: $195,010.00
Proposed Man Hours: 1,850.00
Average Hourly Rate: $105.41

TranSystems.
Proposed Fee: $214,500.00
Proposed Man Hours: 1,246.00
Average Hourly Rate: $172.00.00

Ciorba Grou...

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