PER KTJ...scrivenors error was made in the amount approved. Item update with correct numbers.
Title
A/E Services - Police Department Firing Range & EOC Facility - Change Order #3
History
The construction documents for the Police Department Firing Range and EOC Facility Project were approved and subsequently amended (see 2023-0444 and 2024-0042). Public Works increased the fee in Change Order #2 for design services for two (2) site structures (storage garage and carport) that were not included in the original scope of work. Valdes submitted an additional fee request of $66,516.00 due to their design fee was a percentage of 4.7% of final awarded construction cost that was more than originally estimated at $8,925,531.00 ($8,000,000 + $925,531 of change order #2).
During the design, further items had to be included that increased the cost of the project to include withstanding high wind projectiles for critical HVAC and generator equipment, withstanding loads on key locations of roof, and MWRD water storage on site. The services provided by A/E were included in design drawings that includes all A/E disciplines (Civil, Electrical, Structural, Mechanical, and Architectural). The Village calculated the proposed fee of 4.7% of construction cost of $9,753,040.00 and negotiated a figure of $40,000.00 with Valdes.
Financial Impact
Funding in account 1008010-432500 is available for this change order. The current contract amount of $451,700.00 would be modified to $491,700.00*.
Recommended Action/Motion
I move to approve Change Order #3 to increase the amount of the Village’s existing Police Department Firing Range & EOC Facility Project contract with Valdes Engineering to add $40,000.00 in additional funds to the contracted amount of $451,700.00 for a new not-to-exceed contract amount of $491,700.00*;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.