Title
Public Works Base Station Radio Narrowbanding
History
A bid request was issued for the purchase and installation of a new base station radio system in Public Works that is capable of operating within 12.5 kHz technology. This equipment upgrade is necessary due to an FCC mandate intended to promote more efficient use of the radio spectrum and requires that all VHF and UHF Public Safety and Industrial/Business licensees using 25 kHz land mobile radio systems migrate to narrowband 12.5 kHz efficiency technology by January 1, 2013.
The legal notice for the new base station radio ran in the SouthtownStar Newspaper on Tuesday, August 14, 2012. In addition, bid packets were available on line. In return, five bids were received and opened by the Village Clerk’s Office at 11:00 a.m. on Tuesday, August 28, 2012 (Bid Summary Sheet attached).
Chicago Communications, LLC of Elmhurst, Illinois, was the low bidder at $14,106.70 and met all specifications as written. Therefore, after successfully checking references, staff recommends awarding this bid to Chicago Communications, LLC.
On September 17, 2012, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
There are sufficient funds available in the Vehicle & Equipment fund to cover the total purchase price of $14,106.70.
Recommended Action/Motion
I move to approve awarding the bid for the purchase and installation of a narrowband compliant base station radio system in the Public Works Department to Chicago Communications, LLC of Elmhurst, Illinois, for an amount not to exceed $14,106.70.