Title
Special Recreation Christmas Dinner Dance
History
The annual Special Recreation Christmas Dinner Dance will be held on December 16, 2011 at Georgio's Banquets. This event has been held for the past 12 years and is very well attended by Orland Park's Special Recreation participants, as well as invited nearby Special Recreation agencies. Based on prior experience, we anticipate 350 - 400 people will be in attendance at this event.
The dinner dance is funded through registration fees of those who attend. The Village does pay for 15 employees to attend. These employees attend the event to assist our participants. Payment to Georgio's consists of a deposit of $4,000.00 and the remaining cost is based on the number of participants attending. We estimate the total cost will not exceed $12,500.00 as the maximum capacity of the banquet room is 400.
On July 5, 2011, this item was reviewed and approved by the Parks and Recreation Committee and referred to the Board for approval.
Financial Impact
This item has been budgeted for and off-setting revenue will come from registration fees (Expenditure Account #283-4008-451-9010).
Recommended Action/Motion
I move to approve payment to Georgio's Banquets for a deposit of $4,000.00, and to make the appropriate payment both for staff and registrants dependent upon the actual number of participants who register for the event.