Title
Village Data Backup System - Replacement
History
The disk storage array unit used to manage and store village computer backup data has failed. This unit is year 2002 vintage. Over the last 11 years, several disk repairs have been made to the unit to keep it running. Support from the manufacturer ended in 2008. No more spare parts are available for this unit.
As an alternative to immediately replacing this unit with another local disk array and tape backup system, staff is proposing an off-site Internet based or “Cloud” storage solution. Backups will securely be stored on site on stationary disks and replicated off site at a secure Internet location. If restoration of our data is needed, it can take place virtually anywhere with an Internet connection. Typically the Village budgets $2,700 annually for tape cartridges which would be eliminated with this system.
Staff has researched cloud and off-site based storage systems and is recommending Barracuda Networks backup system. Three quotes were received for a Barracuda Backup appliance and storage services. CDW-G of Vernon Hills, Illinois was the lowest quote at $9,217. CDW has also applied GSA Schedule pricing to the appliance and services.
Financial Impact
Funds are available in account 010-1600-460110 from savings on a bulk computer order earlier in the year and the reduced use of tape cartridges.
Recommended Action/Motion
I move to approve the purchase of a Barracuda Backup System from CDW-G of Vernon Hills, Illinois in an amount not to exceed $9,217.