Title
Emergency Replacement of A/C Compressor for Sportsplex Soccer Field HVAC Unit - Purchase
History
Public Works received a call from the SportsPlex regarding a sudden and drastic increase in temperature in the soccer field area. After evaluation, staff determined that the 22-year old rooftop HVAC combination unit that heats and cools and the soccer field was inoperable. One of the unit’s two internal A/C compressors had failed. In order to maintain adequate cooling temperatures for the space in the soccer field area, both A/C compressors are needed. The Splex operates a McQuay® HVAC system. Thermosystems Building System Solutions of Elmhurst, IL is the sole regional sales representative for McQuay HVAC compressors. The cost to purchase a new compressor is $ 6,602.00 which includes a core charge of $775.00 that will be credited back to the Village at a later date. Building Maintenance staff will handle the labor/installation of the compressor. Parts and fittings needed to install the new compressor will not exceed $ 500.00. Replacing the compressor will require a crane to remove and replace the old compressor from the roof at a cost of $1,275.00. The total project cost for the replacement of the Sportsplex A/C compressor is $8,377.00.
On June 5, 2017, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funding for this emergency HVAC replacement will need to come from contingency in the amount of $7,102.00 and placed into account 010-1700-461700. Funding to cover crane rental costs is available in account 010-1700-444500.
Recommended Action/Motion
I move to approve transferring contingency funds in the amount of $7,102.00 to cover the cost for this compressor replacement project;
And
Approve the purchase of an A/C Compressor from Thermosystems Building System Solutions of Elmhurst, IL for the Sportsplex at cost not to exceed $6,602.00....
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