Title
Large Document Scanner / Plotter / Copier - Purchase
History
Public Works currently has an Océ TCS500 large document plotter and a TDS100 large document copier. The TCS500 can print in color or black and white, but it cannot scan, copy, or upload images from the Village’s network. The TDS100 can only copy in black and white. Staff at Public Works has a need for a large document color scanner, plotter, and copier. Public Works has limited space to provide for separate machines to perform the functions required and determined that an all-in-one unit would be beneficial.
An all-in-one unit will allow staff to digitize old subdivision plan sets that have comments referencing as-built, record drawing information, and plot the watermain, sanitary sewer, and stormwater atlases. In addition, the cost of plotting black and white drawings will decrease because an all-in-one unit will print using toner as opposed to ink as used in the TCS500.
Staff has researched large document scanner / plotter / copiers. The Océ Plotwave 300 was determined to fit the needs of staff. The Océ brand is sold and distributed solely through a regional representative, B & H Technical Services. Staff requested a proposal for the Océ Plotwave 300 from B & H Technical Services. At this time, staff is requesting approval to waive the bid process and accept the proposal to purchase one (1) Océ Plotwave 300 from B & H Technical Services at a cost of $12,295
The TCS500 will remain at Public Works. The TDS100 will be moved to the Village Hall to replace the older Océ large document copier, and the Village Hall’s current large document copier will be allocated to another department.
On August 20, 2012, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for Approval.
Financial Impact
Funds are available in account 031-6001-460110 to cover the cost of this purchase.
Recommended Action/Motion
I move to approve waiving the bid pro...
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