Title
Parking Fare Terminals - Annual Maintenance and Monitoring
History
In 2007, the Village of Orland Park purchased 14 Parking Fare Terminals from Total Parking Solutions, Inc. (TPS) for the Village's three Metra commuter parking lots. Commuters have the option of purchasing quarterly permits or paying for daily parking using either the parking meters or the Passport Parking mobile phone app.
On March 6, 2023, the Village Board approved a three (3) year contract (2023 - 2025) for annual maintenance (Service and Maintenance Contract for Parking Terminals) and system monitoring (Flowbird WebOffice Monitoring Contract for Multi-Space Parking Terminals) by TPS that is due to expire on 12/31/2025.
Total Parking Solutions is a sole-source vendor, as the parking terminals were originally purchased from TPS and their proprietary software is required to service and support the commuter parking meters. Maintaining our partnership with Total Parking Solutions ensures operational continuity and consistent management of the Parking Terminals.
Financial Impact
The Commuter Parking Fund has sufficient funds to cover this expense. The total cost for service and maintenance in 2026 is $19,320.00. The annual cost for Flowbird WebOffice Monitoring for the multi-space parking terminals is $10,920.00.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of a sole source agreement and authorize the approval and execution of a one (1) year vendor contract with Total Parking Solutions, Inc. for annual service and maintenance for parking terminals in an amount not to exceed $19,320.00, and for Flowbird WebOffice Monitoring for multi-space parking terminals in an amount not to exceed $10,920.00, effective January 1, 2026 through December 31, 2026.
AND
I move to authorize the Village Manager to execute the necessary contracts and documents subject to Village Attorney review.