Title
New World CAD System Maintenance - Purchase
History
In February 2010, the 911 board authorized the purchase of a new CAD system to include mobile applications, records management and dispatch functions. Annual maintenance fees to the software is $147,373.00 annually. Half is paid by the 911 board and the other half by the village.
A warranty covered the first year of maintenance thus the first payment was due on 2/1/11. Due to mapping and other issues; it was the opinion of the 911 board that we did not have beneficial use of the CAD system until 6/1/10 and as a result no payment was due until 6/1/11.
Negotiations over these issues have been ongoing with New World Systems until 6/20/11 when New World Systems agreed with our position with the condition that we pay the full maintenance amount by 6/30/11. The delayed payment savings is about $48,000.00. The Village Manager was briefed on this matter and approved the payment which was subsequently made by the 911 board and the village.
On July 18, 2011, this item was reviewed and approved by the Public Safety Committee and referred to the Board for approval.
Financial Impact
Fifty percent of the total maintenance amount ($147,373.00) is budgeted under the MIS budget line item number 010-1101-421.43-61.
Recommended Action/Motion
I move to approve the payment of $73,686.50 to New World Systems, Troy, Michigan for half the maintenance amount for the period of 06-01-11 to 05-31-12 for the police CAD system.