Title
Special Recreation Christmas Dinner Dance
History
The Annual Special Recreation Christmas Dinner Dance will be held on December 11, 2015 at Elements Conference and Banquet Center in Orland Park. This event has been held for the past 16 years and is very well attended by Orland Park's Special Recreation participants, as well as invited nearby Special Recreation agencies. Based on prior experience, we anticipate 250 - 300 people will be in attendance at this event.
The dinner dance is funded through the registration fees of those who attend. The Village does pay for 15-20 employees to attend to staff the event. These employees attend the event to assist our participants as we would for other Special Recreation Programs.
Payment to Elements Conference and Banquet Center consists of a deposit of $250.00 and the remaining cost is based on the number of participants attending. We estimate the total cost will not exceed $12,000.00 as the maximum capacity of the banquet room is 400.
On April 20, 2015, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
This item has been budgeted for and offsetting revenue will come from registration fees (Expenditure Account #283-4008-490100).
Recommended Action/Motion
I move to approve payment to Elements Conference and Banquet Center for a deposit of $250.00, and to make the appropriate payment both for staff and registrants dependent upon the actual number of participants who register for the event not to exceed a total of $12,000.