Title
Indestructo Change Order #2 and Addendum B
History
On April 1, 2024 the Village Board approved item 2024-0252, Taste of Orland Park Tents, Tables and Other Equipment to be awarded to Indestructo Rental Company, Inc. to provide tents, tables and rental supplies for Taste of Orland Park (Taste) at a cost of $19,628.00 per year, plus a 15% contingency of $2,994.20 per year for 2024, 2025 and 2026, and at the Board approved budgeted amount for 2027 and 2028.
Budgets for the 2025 Taste were determined during the 2024 budget process. Projected costs were set based on holding the Taste at CPW. In 2025, the Taste returned to the Village Green using the Village Hall and Civic Center parking lots. Tents in these lots require weights rather than spikes to avoid damage to the asphalt. Additionally, event demands resulted in the use of additional tents, lights, tables and chairs than was initially planned.
The rental of additional equipment resulted in an expense of $11,003.80.
Staff seeks approval to execute Change Order #2 and Addendum B (attached) by $11,003.80 for a not-to-exceed amount of $33,576.00 for FY 2025.
Financial Impact
A budget amendment of $11,003.80 will be required to fund this expense and will be included in a subsequent budget amendment.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #2 and Addendum B with Indestructo Rental Company, Inc. of Des Plaines, IL for the rental of tent weights, additional tents, lights, tables and chairs for the 2025 Taste of Orland Park as outlined in the proposal dated July 29,2025, to increase the total not to exceed contract amount of $22,572.20 by $11,003.80 for a new total not to exceed contract amount of $33,576.00;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.