Title
Concession Services - Athletic Fields, Aquatic Center, and Sportsplex
History
On 12/10/2011 the Concessions RFP was re-released with a deadline of 12/30/2011. The village received two additional respondents: Old Towne Pizza and Jay Vending; bringing the grand total to eight vendors demonstrating interest in securing the concessions business.
In drafting the RFP, staff created a document that grades the applicants on specific criteria including the following: percentage and/or guaranteed revenue proposal to village; menu offerings; pricing of menu items; proposed staffing plans; supervisors structure and plan; athletic organization donation proposal; daily sanitation plan for operational hours and closing; book keeping and financial records submitted to village; and capital improvement plans (if any).
On 2/8/2011 Staff interviewed the additional vendors from the most recent RFP release. Following the completion of the interviews staff compiled the scores based on the set criteria outlined in the RFP. Because this is a goods and services contract, the evaluation criteria took into consideration not only the commission, pricing and capital improvements, but also many qualitative items such as menu offerings, accounting pracitices, experience and more. After checking references, staff recommended the contract be awarded to Jay Vending who appears to offer the most complete professional package for concession services. Jay also provided a capital plan to enhance the facility with the intent to expand the menu offerings considerably. Jay did request consideration for a 3-year contract with an option on two additional years at the Village's discretion.
On February 21, 2011 the Recreation, Parks, and Environmental Initiatives Committee asked staff to provide the submitted RFP packets to the Board for their review and direction. In addition to the packets staff included three spreadsheets which provide an overview of revenue comparisons; an overview of c...
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