Title/Name/Summary
Baseball Field Lighting at John Humphrey Complex (JHC) - Contract Change Order #1
History
A contract for Baseball Field Lighting at the John Humphrey Complex (JHC) was awarded to Musco Sports Lighting LLC at the November 4, 2024, Village Board of Trustees meeting, through Sourcewell Contract 041123-MSL. The project encompasses revamping the existing JHC lighting with new poles that have LED lights, new underground conduit with wiring, and lighting for the batting cage and surrounding bike paths and parking lot. The contract was not to exceed $1,245,200.00.
The original project scope was based on excavating standard soils for the new twenty-two (22) pole bases. The JHC site was originally a low-lying area used as a dump site for various materials and brought up to the existing grade over time. During pole foundation drilling, in ten (10) of the twenty-two (22) locations, asphalt and concrete debris were hit, which prevented the equipment being used from excavating down to the required depth of ten (10) feet. A larger drill rig was needed to pierce through the debris and reach the bottom of the foundation, which required mobilization of the larger drill rig and additional man hours to complete the foundations. This additional work resulted in $28,000.00 of additional funds needed. The original contract did not include contingency funds to cover unforeseen items like those encountered.
In order to compensate the contractor for the additional work, Contract Change Order #1 and Addendum A is requested in the amount of $28,000.00, with a revised not-to-exceed contract amount of $1,273,200.00.
Financial Impact
Funding for the Baseball Field Lighting at John Humphrey Complex project is available in the FY 2025 Capital Improvement account 3008020-571300.
Recommended Action/Motion
I move to approve Change Order #1 and Addendum A to Musco Sports Lighting LLC for additional equipment and manhours for pole foundation work in the amount of $28,000...
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