Title
ITB #24-051 Parks Court Repairs
History
An invitation to Bid (ITB)(attached) was issued on May 31, 2024 for repairs to the Perminas Park Tennis Courts.
Repairs are detailed in the Scope of Work, Exhibit A.
The ITB was posted on BidNet and was matched to 476 vendors. Information was partially downloaded by twelve (12) vendors and completely downloaded by seven (7) vendors.
Bids were received from U.S. Tennis Court Construction Company totaling $98,670, and Provantage Systems Inc. totaling $118,536.
U.S. Tennis Court Construction Company has performed numerous repairs and installations for the Village over the last several years. In each repair, U.S. Tennis has exhibited professional workmanship, delivered superior results, while utilizing durable, high quality products consistent with the project specifications.
On February 6, 2024, staff presented to the Recreation Advisory Board the intent to repair one athletic court surface in 2024. Staff identified the need for repairs and reconstruction to the Perminas Park tennis court. The RAB unanimously approved these repairs.
Staff recommend awarding these court repairs to U.S. Tennis Court Construction at a cost of $98,670, plus a 10% contingency of $9,867 for unforeseen circumstances, for a total not to exceed $108,537.
Prior to commencement of repairs, residents residing in close proximity to each park (approximately 500') will be made aware of the repairs.
Financial Impact
Funds are budgeted for in 2009100-443250 for these repairs.
Recommended Action/Motion
I move to approve awarding ITB #24-051 Parks Court Repairs 2024 to U.S. Tennis Court Construction in the amount of $98,670, plus a 10% contingency of $9,867 for a not to exceed amount of $108,537 for tennis court repairs at Perminas Park;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.
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