Title
Day Camp Field Trip Bussing - Approval
History
Requests for proposals were sent out to four bus companies regarding bussing needs for camp participants during the day camp season (June 15 thru Aug 7, 2009). Transportation is used for all camp groups (Buddies, Voyagers, Adventurers, Explorers and Summer Pals) for field trips and pool shuttles. Three bus companies responded with Illinois School Bus having the lowest cost with the needed specifications. Illinois School Bus Company also was the only one that had 90 passenger buses and a better cancellation policy should the need for such be requested. Therefore, staff is requesting to waive the bid process and accept the proposal from Illinois School Bus Company.
Staff is also requesting approval of a blanket order for $35,000.00 to draw payment for services to the bus company at time of invoicing.
Financial Impact
This has been budgeted for and costs will come out of budget line item 283-4002-451-9060.
Recommended Action/Motion
I move to approve waiving the bid process for transportation services and accept the proposal from Illinois School Bus Company for day camp bussing needs; and
Approve a blanket order for $35,000.00 to draw payment for services to the bus company at time of invoicing.