Title/Name/Summary
Fertilization and Weed Control - Contract Extension
History
On October 23, 2018, a request for proposals (RFP) for Turf Fertilization and Broadleaf Weed Control was issued for years 2019, 2020, and 2021. The RFP included the Village option to extend the contract for two (2) additional years (2022 and 2023). Eternally Green Lawn Care, Inc. of Frankfort, Illinois, was selected as the contractor, and a contract amount of $189,162.50 per year was approved for 2019, 2020 and 2021. Below is a summary of the annual maintenance costs submitted by Eternally Green Lawn Care, Inc. via RFP 18-044:
Year 1 (2019): $189,162.50
Year 2 (2020): $189,162.50
Year 3 (2021): $189,162.50
Year 4 (2022): $192,945.75
Year 5 (2023): $192,945.75
In 2020, however, the Village assumed responsibility for fertilization and weed control of the medians on 159th Street, which increased the overall costs by $9,878.97 for fertilization and weed control services. To cover these additional costs for FY2021, a contract increase of $9,878.97 from $189,162.50 to $199,041.47 was approved by the Board on February 1, 2021.
Based on the quality of service Eternally Green Lawn Care has demonstrated throughout the original contract, staff is requesting an extension of the contract for an additional two (2) years (2022 and 2023), with the agreed upon 2% price increase for 2022 submitted by Eternally Green Lawn Care, Inc. in RFP 18-044. This price increase is applicable to the adjusted 2021 contract amount, for a price of $203,022.30 in 2022 and 2023. The 159th Street medians are included in this price.
Financial Impact
Upon budget approval, funding will be available in 010-1700-443500 Grounds for 2022. Funding will be requested for FY23 for $203,022.30.
Recommended Action/Motion
I move to approve a two (2) year extension of contract C19-0039 with Eternally Green Lawn Care, Inc. of Frankfort, Illinois, for 2022 and 2023 for an amount not to exceed the annually budgeted amount.
AND...
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