Title
Color Plotter - Purchase
History
Public Works has an old Hewlett Packard Color Plotter that has been inoperable since mid 2009. The plotter is about 13 years old and ink cartridges are becoming increasingly difficult and more expensive to purchase. The cost to repair the plotter in 2009 was estimated to exceed $3,000.
For many years, staff has expressed a desire to acquire a color plotter that has the capability of expansion to include an integrated large format digital scanner. The Océ TCS 500 Color Plotter was determined to fit the current and future needs for plotting watermain atlases and sanitary sewer and stormwater atlases, as well as large document and color scanning needs.
The Océ brand is a proprietary product, sold and distributed exclusively through a regional representative, B & H Technical Services. Staff requested a proposal for the Océ TCS 500 Color Plotter from B & H Technical Services with optional pricing for the integrated scanner. Leasing was also considered and was shown on their proposal. The proposal also included the Government Services Administration (GSA) price of $14,057.00, which is $958 more than the proposal of $13,059.00.
At this time, staff is requesting approval to waive the bid process and approval to purchase one (1) Océ TCS 500 printer per the proposal from B & H Technical Services at a cost of $12,724.00 plus $335.00 for Delivery and Training.
On August 2, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE AUGUST 2, 2010, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
Funds are available in Account Number - 031-6001-433-6045 (Equipment) to cover the cost of this purchase.
Recommended Action/Motion
I move to approve waiving the bid process for the purchase of one (1) Océ TCS 500 printer from B & H Technical Services, at a cost not to exceed $12,724 and that...
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