Title
Network Server Replacements - Bid Award
History
Bids were received and opened on June 26, 2012 at 11:00 a.m. for new IBM xSeries servers for the Village computer network. Eight bids were opened and Elarasys Worldwide LLC of Elgin, Illinois was low bidder at a price of $16,591.00. The bid range was $16,591 to $22,316.
These three servers are part of a server refresh program and will replace 3 aged systems that have reached end of life. One server is the main Class - Recreation Program Registration server that houses the main Class database, as well as serving web site based registration information to customers. One is for credit card processing. The last one is for the new Innoprise Customer Citizen Access Server that will host a web based application allowing residents and businesses to interact with the Village more efficiently with such applications as on-line bill payment, building permits and vehicle stickers.
IBM servers were specified because they work very well with our existing systems, integrate with existing IBM products and are very competitively priced with other business class servers.
Staff is recommending the purchase of three IBM xSeries servers from the low bidder, Elarasys Worldwide LLC of Elgin, Illinois.
On July 2, 2012, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
This hardware expenditure is budgeted in computer hardware budget line item 010-1101-499.6011 in the total amount of $29,200, which will be $12,609 under budget.
Recommended Action/Motion
I move to approve the purchase of IBM Servers from Elarasys Worldwide LLC at the lowest bid amount of $16,591.00.