Title
Tyler Technologies Change Order for Utility Billing implementation
History
In 2020, the Village Board approved a contract with Tyler Technologies for the purchase and implementation of Munis Financials, Human Capital Management (later renamed Human Resources Management, or HRM), and Utility Billing, Energov (renamed Enterprise Permits and Licenses, or EPL), and migration of Enterprise Asset Management (EAM) from the cloud to on premise. Munis Financials, EPL, Cashiering, and HRM are complete, and Utility Billing is currently being implemented. We have a go-live date to operate in the new system scheduled for September 15, 2025. As a result of postponing the go-live date from July 7th, 2025 to be sure the new software is ready with maximum assurance, the team is in need of additional hours to work with Tyler implementation consultants to conclude the implementation of this module.
To complete this implementation, we are requesting 120 hours of remote consulting from implementation consultants at $185.00 per hour, and an additional 24 Project management hours at $225.00. This change order totals an additional $26,640.00.
Recommended Action/Motion
I move to approve and authorize the execution of a change order to the contract with Tyler Technologies for additional consulting service hours to complete the implementation of the Tyler Utility Billing module to increase the existing not to exceed contract amount of $2,496,787.00 by $26,640.00 for the work outlined in the proposal for Project Management - Implementation for a new not-to-exceed contract price of $2,523,427.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.