Title
Civic Center Door Replacement Bid Award
History
Two bids were received for the Civic Center Door Replacement. This will replace the five sets of doors on the east side of the building. The lowest qualified bidder is D. Kersey Construction Co. of Northbrook, IL at a cost of $42,370.00.
On November 5, 2012, the Parks & Recreation Committee discussed the disqualified bid from J D Builders which indicated a bid of $37,040 for the work. J D Builders’ submittal included a crossed out copy of the Village’s Apprenticeship and Training Program Certification form. The submittal of the form and participation in an Apprenticeship & Training program is required for this type of work and was clearly indicated in the bid document. For this reason, the J D Builders bid was disqualified. This item was reviewed and approved by the Parks & Recreation Committee and referred to the Village Board for approval.
Today, November 19, 2012, it was brought to the attention of the Village Manager’s Office that the day after the bid opening, J D Builders did complete an Apprenticeship & Training form with the hopes of consideration. The formal bid process does not allow for late submittals and that information was conveyed to the owner of J D Builders by the Finance Department. Should the Village Board wish to consider this company for the work, the formal bid would need to be waived and the proposal for the work could be accepted by the Village. Other than the Apprenticeship & Training Certification, the bid by J D Builders was in good order.
Financial Impact
The funds will come from the Civic Center Buildings account 021-1800-443100, $40,000.00 budgeted. Should the Board choose to approve the bid by D Kersey Construction; the remaining funds will come from savings from the roof project in the same line item.
Recommended Action/Motion
I move to waive the formal bid process and accept the proposal from J D Builders with a price not to exceed $37,040.