Title
Recreation Management Software - Expenditure Approval
History
The Village of Orland Park Recreation Department has been using Active Networks's Class Database Software since 1997 to manage program registration, facility bookings, membership pass validations, and point of sale functions. In August 2011, the Board approved an agreement to use Active Network's public web-based interface to Class, known as Online Program Registration, giving residents the option of registering for recreation programs and events on-line. Prior to seeking approval to go with Active Network's Online Program Registration module, staff did extensive research, including going off-site to visit park districts and recreation departments, to determine if there were other softwares available that would provide the same functionalities as Active Network's software. All sites visited utilized either Active Network Class or Vermont Systems Rec Trac. These are the leading firms in the field. At that time, staff provided documentation to the Board that compared the features and modules of both software programs to determine which software the Village would advance with. The Village Board approved advancing with the existing vendor, Active Network's Class, and implementing Online Program Registration.
Existing Technology
The existing hybrid system of on-premise and hosted technology that is currently utilized by the Village is being phased out by Active Network in 2017. Currently, no software upgrades are available and certain portions of the software, including online registration, will no longer be supported by Active Network effective December 2016. End of support of the on-premise Class application prompted staff to once again look at different Recreation Management Software (RMS) types. Although a formal RFP was not conducted, staff researched RMS systems that have a robust internet face to the public, afford staff a comprehensive user interface to the system, and can provide a s...
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