Title
Printing of Letterhead, Envelopes and Business Cards - Approval
History
On June 20, 2016 the Village Board adopted the Wayfinding and Branding Plan. As a result of the new branding, letterhead, envelopes and business cards required a redesign. A team consisting of staff from Finance, Recreation (including the graphic designer), Wayfinding & Branding Plan Committee, and the Mayor’s Office was formed to design the new letterhead, envelopes and business cards.
On November 14, 2016, eleven vendors were invited to submit quotes to print the newly designed letterhead, envelopes and business cards. Eight of the eleven responded. Staff from the team selected three vendors (Allegra, Grasso Graphics and Solution 3 Graphics) based on price, services and experience. Solution 3 Graphics was selected to print Village letterhead, envelopes and business cards. Earlier in 2016 Solution 3 Graphics merged with Impression Printing (our previous printer) and have continued to print items for the Village. Staff is confident in their product and pleased with their customer service.
The invitation for quotes requested pricing for both 1-sided and 2-sided business cards and the additional cost for 2-sided is negligible; therefore, the team has chosen the 2-sided design. Solution 3 Graphics has offered a significant print savings on the initial run of business cards, as well as quantity discounts on future runs.
Solution 3 Graphics is providing a customized online ordering portal at no additional charge which will expedite and streamline the ordering requisition process. It allows real time preview and proofing electronically.
On February 6, 2017, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
Approximately $10,000 is included in the FY17 budget for printing of letterhead, envelopes and business cards. The cost for the initial run of 125 sets of business cards is $3,752.11, which includes an extr...
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