Title/Name/Summary
Copier Purchase - Purchase Approval
History
The Police Department has budgeted $10,045.00 for the purchase of a new black and white copier for the Police Department Records Division. This copier would replace the Savin 2055DP which is over 10 years old and is inoperable.
Over the past several months the Police Department has tested and received quotes on several copiers. The Police Department has determined the Konica Minolta bizhub 601 Digital Copier with the tri-fold feature will meet the needs of the Police Department Records Division. The Records Division currently sends out mailings for parking ticket and municipal violations notices which require the use of a tri-fold finisher. The current copier does not have this feature. To purchase this tri-fold as a separate machine would cost in excess of $5,000.00.
Gateway Business Systems, Inc. 510 Progress Street, Munster, Indiana 46321, has given the best quote for this machine.
The Konica Minolta bizhub 601 is a multifunctional copier which includes a 60 page per minute black and white copy function, automatic-duplex, scan to email, a tri-fold finisher with 2-3 hole punch feature and network hook up.
On April 18, 2011, this item was reviewed and approved by the Public Safety Committee and referred to the Board for approval.
Financial Impact
The police department has budgeted $10,045.00 in the Fiscal Year 2011 budget under line item 010-7002-421.7030 for purchase of a new copy machine.
Recommended Action/Motion
I move to approve the purchase of one (1) Konica Minolta bizhub 601 Digital Copier from Gateway Business Systems, Inc. 510 Progress Street, Munster Indiana 46321 at a cost not to exceed $9,987.00.